Function Modules

As the following chart shows :

System Interface：

One: Personal Work Management

This module provides users with all kinds of information management tools required in common office work. It's mainly including the following functions : SMS 、contacts 、control pannel 、information center 、auxiliary information and working schedule.

1、 SMS：SMS platform integrated mainly. Sending short messages to users in the system achieved.

2、 Contacts：To establish personal address list owned by himself.You can add new contact person and make packet operation ,etc.

3、 Control Pannel：Mainly providing customized operation functions.You can set up your favourite interface styles and display layout up to yourself , book up and set up all kinds of alerts , change personal password and out settings , configure RSS news and other sets of functions.

4、 Information Center：Mainly including leave message management 、staff's movement management 、notification center settings 、online user management and so on.

5、 Auxiliary Information：Providing space for personal audio source management , mainly.It includes the following modules: personal photo album management ,online media management , common links , website searches and such functions.

6、 Working Schedules：Providing management on personal working plans.

Two: Working Schedule

Mainly , working schedule sets up personal working schedules , including two parts : my schedule and working logs.

1、 My Schedule：By means of establishing working calendar to create yourself working schedules. It's including the following parts: create calendar 、create activity 、subordinate calendar 、calendar management 、Outlook Calendar import and such functions

2、 Working Logs：Management on working calendars , including calendar grouping and my calendar

Three: E-mails

E-mail is the most basic function among office automation systems. Through e-mail function , you can draft 、send 、browse and get e-mails in ease. It achieves quick 、efficient and safe information transmission among different unit departments or persons. What's more , it achieves global communication thanks to Internet. It's including the following two parts : internal mails and external mails.

1、 External Mails：Communicating with the external ,mainly. Through settings , you can achieve sending 、receiving and other mail management to external mail box. It's including the following functions : creating mail box 、sending and receiving e-mails 、system folder 、all folders and such functions.

2、 Internal Mails：Communicating with the internal ,mainly.Based on Lan , communicating with the external unreachable. Therefore , thers's no need to set up specially. It mainly includes: sending and receiving e-mails 、system folder 、all folders and such functions.

Four: Workflow

Workflow module is the core module of Donglan Cooperative Platform. It integrates well with national workflow platform: LiveFlow workflow system. Through this module , users can make track processes and monitoring management , with all kinds of task operations supported , such as withdrawing 、assigning 、pausing 、restoring and such , more than ten operations.It mainly includes the following modules: filling forms 、task list 、history forms 、process management 、working monitor and such functions.

1、 Fill in Form: Users can fill in forms according to their own permissions. You can browse 、save processes , and make priority settings to processes.

2、 Task List:Displaying tasks. By clicking “Process” button , process tasks.At the same time , according to certain permissions , you can follow and monitor tasks , mastering tasks' process and processing information.

3、 History Forms: Mainly , it's displaying all kinds of history forms ,including “Forms I Submitted”、“Forms I Processed”and“Other Accessible Forms”.You can not only overview the detailed form content , but also follow and monitor processes according to permissions.

4、 Schedule Management:Users will know the submitter 、task name 、current processing node 、accumulative delayed time and such process information through this module function. Moreover , you can make editting operation to processes.

5、 Work Monitor: It's system logs , displaying users' login 、logout records and process operation information.

Five: Public Affairs

“Public affairs ”is the module used for releasing important information , enterprise' internal news 、official documents 、notices , etc. ,and management on common affairs and capital assets.It's mainly including following parts: news management 、notice management 、official document management 、official document dispatch 、official document receiving 、stationery management 、meeting management 、vehicle management 、file management 、capital assets 、library management 、RSS management and so on.

1、 News Management:News management is a function module close linked with workflow module.You must set up news release approval process in the background first so that you can master news' releasing and later management.It's mainly including following function modules :release news 、unread news 、read news 、my released news 、task news 、processed news 、other accessible news 、news type settings and favourite news ,etc..

2、 Notice Management: Like news management , notice management runs integrated with workflow module.It needs setting up notice release approval process first , then can be applied.Its main functions : release notice 、unread notice 、read notice 、my released notices 、task notices 、processed notices 、other accessible news and notice settings ，etc..

3、 Official Document Management: It's also integrated with workflow module , composed of outgoing dispatches and incoming dispatches.It formed with the following parts: dispatch draft 、incoming dispatch register 、document archiving 、my incoming dispatch 、task dispatch 、processed dispatch 、other accessible dispatch 、my dispatch 、task incoming dispatch 、processed incoming dispatch and other accessible incoming dispatches.

4、 Stationery Management: A module integrated with workflow.With the help of this module , you can make management on stationery application 、statistics on outgoings and incomings of storage.It's mainly including the following parts: procurement 、borrowing 、my procurement application 、my borrowing application 、task procurement application 、task borrowing application 、processed procurement form 、processed borrowing form 、stationery list 、stationery category management 、purchase stocking management 、goods reimbursement and so on.

5、 Meeting Management: A module integrated with workflow.It's providing management on meeting application 、meeting room 、minutes of meeting and so on. It's composed of the following parts : meeting application 、my meeting application 、pending meeting application 、processed meeting application 、other accessible meeting application 、meeting minutes 、meeting room management 、pending meetings 、goods management 、category management and such functions.

6、 Vehicle Management: A module integrated with workflow , owning the functions of car application 、vehicles maintenance 、expense management 、driver information 、vehicle information 、appliance statistics and so on.It's mainly composed of car application 、applied vehicles 、pending application 、processed application 、car cancel 、vehicle information 、oil management 、maintenance cost 、fuel cost 、vehicle washing cost 、too maintenance fee 、parking expense 、insurance expense 、annual auditing fee 、road toll expense 、bridge toll expense 、driver information 、accident information 、vehicle type 、oil type 、out bus type 、annual project evaluation 、vehicle color 、current status 、department car pool statistics and such functions.

7、 File Management: The module used for managing owning archive files , possessing functions , such as archive file management 、archive file inquiry 、archive file number configuration.

8、 Capital Assets: It provides management on enterprise's capital assets , composed of all capital asset management 、capital maintenance 、capital asset depreciation 、asset category 、add new type 、delete type 、asset status 、depreciation means and such functions.

9、 Library Management: A module integrated with workflow , providing management on enterprise's knowledge material.It's composed of borrowing application 、my borrowing application history 、pending borrowing application 、processed borrowing application 、library data management 、library category management and such functions.

10、 RSS Management: Used for RSS management , including my booked RSS 、all RSS records 、RSS booking 、RSS source management 、RSS category management and such functions.

11、 Duty Management: Management on duties.Composed of duty arrangement and duty records.

Six: Information Exchanges

It provides users with space for dynamical communication 、conference and sharing on hot topics or events which we concern a lot.It's mainly including internal BBS 、live chatting room and video meeting module functions.

1、Internal BBS：Space for enterprise internal communication , staff can post ，comment and reply messages.It's including : BBS homepage 、personal information 、BBS inquiry and BBS management.

2、Chatting Room：Providing online users with more direct and convenient communication means.

3、Video Conference：Integrated with software NetMeeting.

Seven: Knowledge Management

It's providing intelligentized management on online files. Files can be saved into certain folder according to categories. What's more , you can set up permissions to certain teams on different folders in order to ensure the high safety of sharing documents. Team members are allowed to get self-administered knowledge decentralized management and provided with centralized maintenance functions. Moreover , it supports management on both public categories and private folders.

1、 Private File-Box: Used for saving and tidying up private knowledge documents.

2、 Public File-Box: Used for saving and tidying up public knowledge documents.

3、 Knowledge Inquiry: Search for certain files in the file-box.

4、 Knowledge Recycler: Storing deleted folders and folders had been in file-box.Meanwhile , recursive functions supported.

Eight: Human Resources

In this module , it provides management on all staffs' personal information 、title 、attendance and so on. It's mainly including personnel archive and attendance management.

1、 Personnel Achieve: It's providing management on staffs' personnel achieves , including the following functions : my personal information 、permanent staff maintenance 、un-permanent staff maintenance 、title configuration 、duty configuration 、employment type settings 、language settings 、statistical analysis and so on.

2、 Attendance Management: Providing staffs with attendance management.The following are the functions : punching card registery 、attendance inquiry 、attendance details 、inquiry statistics 、staff class order 、punching time settings 、shift name settings 、punching manner settings and so on.

Nine: Customer Relationship

Providing management on customer achieve 、contact means 、purchasing management 、product information management and so on. It mainly posseses functions , such as customer management 、purchase management 、product management 、basic data settings and so on.

1、 Customer Management: Management on customer information. It's mainly including the following functions : my customer 、customer information management 、contact management 、deleted customers 、channel management and so on.

2、 Purchase Management: Providing management on purchasing information. It's including sale item 、material reject bill 、purchasing chances 、feedback suggestions 、call log and such functions.

3、 Product Management: Providing management on product information. It's mainly including product information 、product quote 、product category and such functions.

4、 Basic Data Settings: Basic data settings to customer types 、purchasing types 、product types ，etc..It's including the following functions : customer relationship 、customer status 、customer type 、belonged industry 、purchasing type 、business type 、chance origionship 、contact means 、purchasing means 、chance percentage 、transportation mode 、enterprise property 、enterprise scale 、quantity unit settings 、purchasing status 、successful key factors 、failed key factors 、feedback theme category 、prompting affair settings , etc.

Ten: System Management.

It provides settings and management on basic information , such as user management 、permission settings 、workflow settings 、department management 、role management , etc.. It's mainly including the following functions : user management 、role permissions settings 、department settings 、user permissions 、department management 、role management 、SMS management 、workflow settings 、system logs management 、system error management 、online user administration 、auxiliary office resources 、website search settings 、website RSS　settings 、staffs' birthday statistics 、login form settings 、top-frame settings 、autonum configuration 、customized modules 、back-ups management 、EXCEL contacts management 、desktop module management 、customized WebPart management 、space management 、SMS global configurations 、album space global configurations 、video space global configurations 、user's album space configurations and video space configurations , etc.

1、 User Management：Management on user information.

2、 Role Permissions：Setting-ups system users in terms of roles.

3、 Dept. Permissions:From angle of department , setting-ups for the whole system users.

4、 User Permissions: Permission settings from angel of single user.

5、 Dept. Management：Management on various dapartment name and itslef belonged position.

6、 Role Management：Management on various role groups.

7、 SMS Management：SMS configuration.

8、 Workflow Settings：Mainly setting up server's IP and port for workflow server.

9、 System Log :Records about users' logins and logouts.

10、 System Error Control: System error records.

11、 On-line Users Management：You can see on-line users' status 、login time and IP address.

12、 Auxiliary Office Resources: Setups for auxiliary office resources.

13、 Website Inquiry：Setups for website search means ; mainly including Google 、Baidu , etc.

14、 Website RSS Setup：Release times and refreshing time settings for website RSS.

15、 Birthday Statistics：Looking up and doing statistics on staffs' birthdays.

16、 Login Interface Settings：Models of different login interfaces.

17、 Top Frame Settings：You can change or set up main interface's top frame displayed logo pictures and its own window name.

18、 AutoNum Configurations：You can do operations , such as add 、modify and delete.

19、 Module Customization：You can customize modules , such as intitling its name , customizing father node 、level and so on.

20、 Back-up Control：Including "cold backup" and "hot backup". "Hot backup" means in condition of not shutting down server machine , to make back-up work to system data ; and "cold backup" , on the other side , in condition of shutting down server machine to make back-up work. You can achieve it every month 、every week or every day automatically. What's more , you can also back up and restore system manually.

21、 Excel WAB:Used for managing system Excel WAB.

22、 Desktop Module Management：Setting up displaying modules by force for all users. 6 most. Inside , "website map" and "my calendar" are managed by the administrator , centralizedly ,it's a necessary.

23、 Customized WebPart Control：By defining a webpart , the content of the web displays in the form of system module on the desktop.

24、 Space Management：Displaying server system' space information.

25、 SMS Global Configuration：Global configurations for mobile phone free sign.

26、 Album Space Global Configuration：Global configurations for system's album space.

27、Video Space Global Configuration: Global configurations for system's video space.

28、 User Album Space Configuration: Configurations of some users' album space.

29、 User Audio Space Configuration: Configuration of some users' audio space.

Eleven: Auxiliary Officework

Providing public information for a rainy day in common office work. It's including telephone arer code ，zip code ，annual calendar ，world time ，train schedule ，bus route ，legal policies ，common use numbers ，common use websites ，food 、clothing 、shelter and transportation ，flight information 、unit conversion 、games settings 、public album 、public audio 、common asks and answers and such practical information.