Seven Main Key Elements for Introducing BPM
·Workflow automation act as a very important role in inproving enterprise's business process 、advancing core-competitiveness. Because of this , actualizing business process system has become many enterprises' target in realizing the so-called "informatization". However , when enterprises put workflow in practice , it's hard or slow to achieve our dreaming targets.Some enterprises devote much manpower and material resources on workflow automation , but the expected management efficiency is lowly received. So then , what do we want in order to achieve successful business procee system ? We give the following seven key elements for you :
◎Selectable Evaluation Workflow Platform 1st : To satisfy present and future extended requirements
70% of enterprise's activities belong to flows.Some flows are simple , but some complex.When choosing platforms , you must think in the future business development.Thus , a good platform gives space for future extention.
◎Selectable Evaluation Workflow Platform 2nd：It can and it easily can
With workflow automation related to processes 、forms and reports , we must check out workflow software's performance through these three aspects , including feasibility and usability. Feasibility means whether or how it can achieve our meets. And usiability , which acquires software operation should be simple and understood easily enough.Some workflow software , once meeting with complex process , needs programming script programs. In this situation , when importing processes , supplier are highly lied on , affecting project processing deeply.Other workflow software , although possessing processes 、forms and reports functions , the operation is very complex. Although you train the system administrator , once he meets with complex conditions , the supplier is needed to resolve himself at last.
◎Selectable Evaluation Supplier: Capable and providing excellent service
BPS possesses popularty , but far away from having plenty of room for play of a butcher's knife. Occasionally , supplier is relied on to provide technical service , even to make a change to workflow platform itself.Many workflow agents act for foreign workflow softwares for a short time , so when implementing workflow projects , suppliers themselves don't know how to resolve the problems , let alone fix the whole workflow software. Being unable of supplier to offer on-time service is one of the most important reasons to import processes unsuccessfully.
◎To Win Leaders' Respect
Process involves every one of the enterprise. In custom , we will resolve from manually to network automatically. This change on management needs staffs form a seasoned course. If the top stratum couldn't be aware of the importance of business process automation , they won't devote enough resouces to the project (especially the business department staffs) or build enough movement for the project in the enterprise so that the whole staff can welcome management change in mind.
◎Assign Process Automation Commissioner in Management Department ( Business Department )
Many workflow projects are participated only by IT deaprtment staffs , but no business department staff. As a result , because of IT staff's lack on business background and strategy ability , the working result of IT department are always not acceptable to business department. What's worse , the project cycle is longly delayed.The participation of business department makes project teams own enough authorization , which not only realizes project problem resolving cycle highly shortened , but also makes the whole enterprise welcome management changes in time and more better.
◎Start Importing Process from the Necessary 、Frequently-used or Money-related
Because these processes are frequently used in common days and directly affects personal salary in the present month ,users aren't willing , they have to fill in the e-forms. Once users accept this kind of change on management , it will be relatively easier to popularize other processes.
◎Import in Stage
The importing means of workflow automation are including two : One is once importing mean , the other in stage. The once importing mean means to import BPS among the whole enterprise organization structure and business process at the same time. The result is the short time period and high speed. In other words , it achieves changes between the new and the old system , coming out is the whole new management system. The effects of harmony and integration workflow automation brings to the enterprise soon come out. However, at the same time , because the old system of the enterprise was wholely destroyed and staffs don't throughoutly accept the new management style , once the business process meets with trouble , it's difficult to find out remedial measures , bringing about enormous loss.Stage importing mean is seized of the following advantages: In the course of testing workflow system , once you meet with problems , they can be resolved immediately , highly reducing loss to the enterprise ; Secondly , for the workflow automation is popularized step by step , its work is always done very well and the integration between workflow automation and enterprise is much better.